Skip to Main Content


User Services

(918) 444-3235 (Tahlequah)

(918) 449-6459 (Broken Arrow)

The Circulation Department is the central hub for most materials to be checked out to students, faculty/staff and guests. In Tahlequah, the circulation desk is located on the first floor at the north end of the building. In Broken Arrow, the main service desk is on the second floor.  There is also a first-floor desk that is staffed part-time Services available include checking out and renewing material, placing holds, increasing print limits, lost & found, and other general assistance.

These policies apply to the circulation of library materials for all NSU Community Members (students, faculty, and staff) and public patrons.

Checkout Procedures

NSU Community Members

  • When patrons are ready to check out circulating books, CDs, and videos, they should bring the items along with their NSU ID cards to the circulation desk.

Public Patrons

  • Public patrons unaffiliated with NSU are required to complete a Patron Lending Card application prior to checking out circulating books, CDs. and videos. They should present that card at the circulation desk when checking out items. See the Non-NSU/Non-NSU Academic Patron Lending and Usage Policies elsewhere on this page for further details and a copy of the application.

Lending Periods

NSU Undergraduate Students

  • Students may check out most circulating items for a period of 3 weeks and may renew those items for 2 more lending periods provided there is not a hold placed on the item(s).
Material Type Lending Period
Most circulating materials 3 weeks + 2 renewals
Audio-Visual 7 days + 2 renewals
Laptop Computers 3 days
ILL Items Designated on Item
Reserve Items Designated at Checkout

NSU Faculty, Staff, and Graduate Students

  • Faculty and staff may check out circulating items for a period of one semester and may renew those items once more, for a total of two semesters maximum.
Material Type Lending Period
Most circulating materials 1 semester + 1 renewal
Audio-Visual 3 weeks + 1 renewal
Laptop Computers N/A
ILL Items Designated on Item

Public Patrons

  • Public patrons may check out circulating items for a period of 3 weeks for books, 7 days for DVDs and other circulating items such as audio CDs.
Material Type Lending Period
Most circulating materials 3 weeks + 2 renewals
Audio-Visual 7 days + 2 renewals


All NSU Patrons [Effective 8/17/2020]:

NSU Libraries does not charge fines for late items. However, processing and replacement fees are assigned to patrons for unreturned items as follows:

  • Once an item is 30 days past due, patrons are billed the full replacement cost for the item plus a $25.00 processing fee.*
  • Patron lending privileges are suspended once an item is billed until payment in full is rendered or until item is returned within 90 days and processing fee is paid.
  • NSU Libraries will maintain items as “billed” in the system for 90 days. If item is returned within that period, the replacement fee will be waived but patrons will be responsible for payment of the $25 processing fee (per item).
  • Patron lending privileges are not restored until the processing fee is paid.
  • For items returned after 90 days: patrons may choose to return these items after 90 days but the replacement and processing fees will not be waived.
  • NSU Libraries do not accept patron-purchased replacement copies in lieu of replacement and processing fees.

*Fees are applied earlier for Reserve Items, Audio-Visual Items, and Laptops depending on the original lending period.

Item Limits

NSU Students, Faculty, and Staff:

Patron Type Checked-Out Item Limit
Undergraduate Students 15
Graduate Students 50
Faculty/Staff 50
Public Patrons 5
Non-NSU Academic 10

Condition of Returned Items

  • Items must be returned in the same condition they were at the time of check out. Patrons returning items with any kind of damage, such as water damage, underlining/writing in books, broken spines, inoperable DVDs or CDs, etc. will be charged a damage or replacement fee.

Interlibrary Loan

  • Patrons can request and receive materials from other libraries when they are unavailable through the NSU collection.
  • NSU can also obtain almost any article patrons cannot find through our databases.
  • Note: NSU Libraries do not furnish textbooks and required course materials through Interlibrary Loan.
  • Lending periods for physical Interlibrary Loan items are set by the Lending Library.
  • Patrons who lose or damage Interlibrary Loan materials are assessed a processing fee of $25.00 and a replacement cost set by the Lending Library.
  • Once fees are assessed, the patron's borrowing privileges are suspended until all items are returned and/or fees paid.
  • Undergraduate students are limited to 10 physical Interlibrary Loan items checked out at one time while Graduate, Faculty, and Staff are limited to 25 physical ILL items checked out at one time. All patron types may have an additional 5 requests "pending" in the ILL system. There is no limit to digital copy requests placed.


  • Questions about the Circulation policy or other circulation issues may be addressed to:
  • Questions about Interlibrary Loan policy or other Interlibrary Loan issues may be addressed to: