Assessment & Reporting Team
Chair: Appointed by Library Director
Scope:
- Instructional Assessment - This includes data collection for the purposes of assessing the efficacy of instructional material and sessions from the Research and Instructional librarian department. Compilation of this data may require liaising with external stakeholders with particular regards to University Strategies and First-Year Experience.
- Yearly Reporting - This includes data collection for fiscal year data reporting, calendar year data reporting, and any other institutional or professional reporting needs (such as IPEDs).
Roles & Duties:
- For non-instructional data, creating documentation for reporting parameters and workflows for all reporting needs throughout the year.
- For non-instructional data, creating ongoing harvesting and compilation of reports throughout the year to minimize the impact of resource drain on reporting for fiscal year demands.
- For instructional data, determining data needs and creating assessment rubrics and measuring tools for analyzing data.
- For instructional data, work with external partners and stakeholders to create learning outcome assessments and develop instructional strategies with faculty to improve learning outcomes.
Audiovisual Content & Review Team
Chair: Appointed by Library Director
Scope:
- Content Creation - Team members in this group will be tasked with creating new and revised tutorial content for the website and NSU Libraries YouTube channel in accordance with the established rubric and standards from the Standards & Review group.
- Standards & Review - This group will create and maintain ongoing standards for web tutorials and assess created content for compliance with those standards before publishing on the website/YouTube channel for NSU Libraries.
Roles & Duties:
- Evaluate existing tutorials and video content for relevancy, accuracy, and usefulness
- Determine the needs and gaps to create new video content or update existing videos
- Using the standards and software set aside by the Standards & Review team, create new content as needed for digital publishing
- Create and annually review standards for audiovisual publishing to the NSU Libraries website
- Review and select approved software for the creation of audiovisual materials based on ongoing review of software availability and industry standards
- Review and select training materials for the use of approved software
- Review all incoming submissions for quality and compliance with established publishing standards
Library Leadership Team:
Chair: Library Executive Director
Scope:
- The membership of the committee is tied to positions of leadership/expertise in various departments. The team will discuss policy changes, ongoing projects, operational needs, and, when necessary, create special groups/teams to address various needs of the organization.
Roles & Duties:
- Discusses and approves policies and policy revisions
- Discusses and approves special project proposals
- Provides departmental progress and operations reports
- Annually reviews disaster/emergency response plans
- Plans projects and appoints special project teams
- Discusses special budget expenditures and planning as determined by Executive Director
- Provides feedback from departmental faculty and staff
- Provides information on LLT decisions to departmental faculty and staff
- Minutes maintained by NSU Libraries’ Administrative Assistant
Library Management Systems & E-Resources Team:
Chair: Appointed by Library Director
Scope:
- Library Management Systems (LMS) - This includes the oversight of the OCLC suite of software (Acquisitions, Analytics, Circulation, Collection Manager, Digby, Discovery, EZProxy, License Manager), Ubiquity Press, patron load management, and any campus software or integrations with the aforementioned.
- E-Resources - This includes the review, selection, acquisition, addition, maintenance, analysis, and deletion of electronic content within the collection (e.g., databases, eBooks, journal titles).
Roles & Duties:
- Review of product updates for software modules, including but not limited to all OCLC products
- Submit issues to vendors and provide updates to the group about ongoing issues
- Configuration of new features or modified elements of software workflows
- Review of existing workflows and creating documentation accordingly
- When possible, review submitted enhancements to the library software modules and support or make recommendations to the vendor(s)
- Create documentation for the review and submission of new e-resource content to NSU Libraries holdings, including open access materials
- Respond to requests from librarians to add new open access e-resource content in a timely manner
- Create documentation and workflows for technical services execution for the addition of paid electronic resource content, such as eBooks, eJournals, and databases
- Setup a workflow and documentation for troubleshooting submitted broken link reports from non-NSU vendor pages (Ebsco, ProQuest, Discovery, etc.)
- Create guidelines for future maintenance and deletion of content no longer available/subscribed
Marketing, Outreach & Event Programming Team:
Chair: Appointed by Library Director
Scope:
- Marketing - The team will market library resources, displays, and events, to increase student engagement through social media content. The team will assess social media content submissions that are submitted from outside of the team for quality, grammar, accessibility, engagement, etc. to ensure social media content is engaging and high quality. Committee members would respond to the submissions as assigned.
- Outreach - The team will provide, when possible, an opportunity for students to share their research or creative work (ex: poster displays, open mic nights). The team will also provide students with academic and wellness assistance during pivotal course dates, such as finals week.
- Event Programming - The team will provide engaging student programs with the purpose of bringing students into library spaces so that they may become familiar with the resources available. The team will also plan and promote internal library events for employee recognition, holidays, etc.
Roles & Duties:
- Plan and implement library-hosted and library-sponsored events. Examples might include:
- Author talks and book discussions (featuring faculty, student, or local authors)
- Workshops and skill-building sessions (e.g., citation management, data visualization, open access)
- Exhibits and displays (physical and digital, highlighting special collections or themes)
- Library orientation and Welcome events (for new students, faculty, or staff)
- Cultural or heritage celebrations (in collaboration with similarly-focused campus groups)
- Research showcases or poster sessions (in partnership with academic departments, Oklahoma Research Day, class assignments)
- Stress relief activities during Finals (e.g., therapy dogs, art-making, games)
- “Open Education” Week or “Fair Use” Week programming
- Virtual events or speaker series on timely topics in librarianship or higher education
- Collaborate with campus partners to co-sponsor or support events aligned with the library’s mission.
- Assess the impact and success of events to inform future planning (through the use of surveys, head counts, etc.).
- Provide employees with holiday/recognition events that contribute to a positive workplace environment, when possible with library funding as determined by the Executive Director.
- Create and implement a social media content workflow and schedule.
- Solicit social media submissions from both full-time and student employees with a content submission pipeline.
- Inform library staff on what constitutes high quality social media content and how submissions are adjudicated.
- Provide students with avenues to display or perform their research or creative works.
- Provide students with assistance and welcoming environments during peak times of the academic year.
Website & Digital Patron Services Team:
Chair: Appointed by Library Director
Scope:
- Website/CMS - This team is responsible for the creation, review, maintenance, and deletion of all web pages hosted on behalf of NSU Libraries through the platform of choice. The chair of the team is known as the Webmaster. Editors and “maintainers” are delegated to non-team members for the purposes of spreading workload but access can be revoked or altered at any time by approval from the Webmaster and the Executive Director. The Webmaster has final authority and sole discretion to deny content for inclusion on the NSU Libraries website on grounds of accessibility, professionalism, accuracy, or otherwise deemed inappropriate for display on behalf of the university.
- Digital Patron Services - This includes the ongoing implementation, support, configuration, and maintenance of software items that interface with NSU Libraries webpages, including some or all components of LibCal, LibChat, LibAnswers, LibWizard, and IvyBot. This list is not exhaustive and may include other modules as added/altered.
Roles & Duties:
- Maintain the content of the website
- Audit and review pages on a regular basis to determine what improvements should be made
- Keep informed about website design and accessibility standards and new capabilities of platforms including LibGuides CMS, LibCal, LibChat, LibAnswers, and IvyBot
- Inform page maintainers of changes, improvements, and new guidelines and/or requirements
- Create and maintain ongoing documentation and standards/rubrics for website content compliance, including additional interface modules
- Conduct ongoing maintenance of FAQ repository within the LibAnswers module
- Act as a resource for page maintainers wishing to modify or update content
- Provide periodic progress reports to the Executive Director and Library Leadership Team
- Request support as needed from the Executive Director and Department Heads
*Note on Committee Charges: Changes to the roles & duties may be proposed by team members and submitted by the chair to the Library Leadership Team for discussion and final approval by the Executive Director.
