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Reserves Policies

Reserves Policy

NSU Libraries’ Reserves Service provides students with access to supplementary materials designated by the faculty to assist in meeting their course objectives. The goal of the department is to provide equal access to all students for high-use and on-demand materials. These materials have a shorter loan period than regular library items. 

Types of Reserves Materials

  • Standard Course Reserves: Materials chosen by faculty/staff and placed on reserve for instructional use in registered courses. Reserve materials may include articles, books, magazines, class notes, artifacts, and videos.
  • Permanent Reserves: Selected materials continuously placed on reserve. These materials require strict circulation rules due to high usage and demand. Library faculty select the materials for this location, which includes materials such as the University Annual Budget, preparatory materials for the GED, CPA, MCAT, and GRE exams, and other study guide material.  

General Guidelines for Instructors

  • A completed Reserve Request form must accompany all reserve items. 
  • Reserve requests are processed in the order received. Processing time for reserve items will vary depending on the type and amount of materials. Most requests are processed within three business days of submission. Please do not refer students to materials immediately after submitting a request.
  • In order to comply with copyright law, materials on reserve must be intended for educational use only and must be removed or copyright permission reacquired by the faculty/staff requesting the reserve, at the end of every semester.
  • Submitting and signing a Reserve Request form indicates acceptance of the conditions in the statement of copyright compliance that accompanies the form.  
  • If you have any questions, please contact the Reserve Supervisor in Tahlequah at 918-444-3207 or in Broken Arrow at 918-449-6457.

What Types of Materials Can Be Placed on Reserve?

  • Items owned by the library or an instructor’s personal copy
  • Books [whole books may be placed on reserve for in-library or check out use.]
  • Book chapters [One single chapter or the equivalent of 10% of a book may be scanned and placed on reserve.]
    • If scanned by the instructor, book chapters must be accompanied by publication information to ensure appropriate cataloging and to ensure that guidelines listed above are met. 
  • Articles
    • If the article is available in a library database such as EBSCO, please do not use Reserves. Instead, provide a persistent link to your students.  Assistance in doing this is available through the Reserve Assistant or the Subject Librarian for the instructor’s department. 
  • If a copy of an article is needed for another semester, copyright permission must be provided by the faculty/staff submitting the request
  • Commercially published Audio/Visual Media 
  • Original compositions by faculty or students [with their permission]
  • Tests

What Items Cannot Be Placed on Reserve?

  • Materials owned by other institutions [e.g., books from ILL]
  • Copies of videos/CDs/DVDs that lack the permission of the copyright holder for this type of use [e.g., personal recording of a TV show]
  • Rare books and fragile items
  • A series of copies, even with individual copyright permissions, whose purpose is to avoid the purchase of a textbook for the course.
  • No more than two physical copies of a single item can be placed on reserve.


“While library faculty/staff are available to provide guidance in the use of copyrighted materials in relation to Northeastern State University Libraries’ services, we do not provide legal advice or serve as a substitute for consultation with competent legal counsel on matters regarding compliance with copyright law.”  

It is the policy of the Northeastern State University Libraries to follow the provisions of the copyright law.   Copyright is a form of protection grounded in the U.S. Constitution and granted by law for original works of authorship.  One of the rights given to the owner of copyright is the right to reproduce or to authorize others to reproduce the work in copies.  This right is subject to certain limitation, such as “fair use.”  The limitations and exceptions do not require permission from the copyright owner, but all other uses require permission.