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Library Policies

User Services

(918) 444-3235 (Tahlequah)

(918) 449-6459 (Broken Arrow)

The Circulation Department is the central hub for most materials to be checked out to students, faculty/staff and guests. In Tahlequah, the circulation desk is located on the first floor at the north end of the building. In Broken Arrow, the main service desk is on the second floor.  There is also a first-floor desk that is staffed part-time Services available include checking out and renewing material, placing holds, increasing print limits, lost & found, and other general assistance.

These policies apply to the circulation of library materials for all NSU Community Members (students, faculty, and staff) and public patrons.

Checkout Procedures

NSU Community Members

  • When patrons are ready to check out circulating books, CDs, and videos, they should bring the items along with their NSU ID cards to the circulation desk.

Public Patrons

  • Public patrons unaffiliated with NSU are required to complete a Patron Lending Card application prior to checking out circulating books, CDs. and videos. They should present that card at the circulation desk when checking out items. See the Non-NSU/Non-NSU Academic Patron Lending and Usage Policies elsewhere on this page for further details and a copy of the application.

Lending Periods

NSU Undergraduate Students

  • Students may check out most circulating items for a period of 3 weeks and may renew those items for 2 more lending periods provided there is not a hold placed on the item(s).
Material Type Lending Period
Most circulating materials 3 weeks + 2 renewals
Audio-Visual 7 days + 2 renewals
Laptop Computers 3 days
ILL Items Designated on Item
Reserve Items Designated at Checkout

NSU Faculty, Staff, and Graduate Students

  • Faculty and staff may check out circulating items for a period of one semester and may renew those items once more, for a total of two semesters maximum.
Material Type Lending Period
Most circulating materials 1 semester + 1 renewal
Audio-Visual 3 weeks + 1 renewal
Laptop Computers N/A
ILL Items Designated on Item

Public Patrons

  • Public patrons may check out circulating items for a period of 3 weeks for books, 7 days for DVDs and other circulating items such as audio CDs.
Material Type Lending Period
Most circulating materials 3 weeks + 2 renewals
Audio-Visual 7 days + 2 renewals


All NSU Patrons [Effective 8/17/2020]:

NSU Libraries does not charge fines for late items. However, processing and replacement fees are assigned to patrons for unreturned items as follows:

  • Once an item is 30 days past due, patrons are billed the full replacement cost for the item plus a $25.00 processing fee.*
  • Patron lending privileges are suspended once an item is billed until payment in full is rendered or until item is returned within 90 days and processing fee is paid.
  • NSU Libraries will maintain items as “billed” in the system for 90 days. If item is returned within that period, the replacement fee will be waived but patrons will be responsible for payment of the $25 processing fee (per item).
  • Patron lending privileges are not restored until the processing fee is paid.
  • For items returned after 90 days: patrons may choose to return these items after 90 days but the replacement and processing fees will not be waived.
  • NSU Libraries do not accept patron-purchased replacement copies in lieu of replacement and processing fees.

*Fees are applied earlier for Reserve Items, Audio-Visual Items, and Laptops depending on the original lending period.

Item Limits

NSU Students, Faculty, and Staff:

Patron Type Checked-Out Item Limit
Undergraduate Students 15
Graduate Students 50
Faculty/Staff 50
Public Patrons 5
Non-NSU Academic 10

Condition of Returned Items

  • Items must be returned in the same condition they were at the time of check out. Patrons returning items with any kind of damage, such as water damage, underlining/writing in books, broken spines, inoperable DVDs or CDs, etc. will be charged a damage or replacement fee.

Interlibrary Loan

  • Patrons can request and receive materials from other libraries when they are unavailable through the NSU collection.
  • NSU can also obtain almost any article patrons cannot find through our databases.
  • Note: NSU Libraries do not furnish textbooks and required course materials through Interlibrary Loan.
  • Lending periods for physical Interlibrary Loan items are set by the Lending Library.
  • Patrons who lose or damage Interlibrary Loan materials are assessed a processing fee of $25.00 and a replacement cost set by the Lending Library.
  • Once fees are assessed, the patron's borrowing privileges are suspended until all items are returned and/or fees paid.
  • Undergraduate students are limited to 10 physical Interlibrary Loan items checked out at one time while Graduate, Faculty, and Staff are limited to 25 physical ILL items checked out at one time. All patron types may have an additional 5 requests "pending" in the ILL system. There is no limit to digital copy requests placed.


  • Questions about the Circulation policy or other circulation issues may be addressed to:
  • Questions about Interlibrary Loan policy or other Interlibrary Loan issues may be addressed to:

Non-NSU/Non-NSU Academic Patron Lending and Usage Policies

  1. Non-NSU/Non-NSU Academic patrons may borrow items from the circulating collection with the following limits:
    1. A maximum of 5 (3 DVDs) items at one time.
    2. For a period of 3 weeks for books; 7 days for DVDs; 3 weeks (other circulating materials such as books on CDs and CDs)
  2. Fines are assessed for late items and are payable upon receipt.
  3. Fees are assessed for damage to or loss of items.
  4. A $5.00 fee is assessed for library cards after 1 free replacement.
  5. Non-NSU/Non-NSU Academic patrons with outstanding fines and/or unreturned late items will not be allowed to check-out additional items until all past-due items are returned and fines/damage fees paid in full.
  6. Computer stations will be checked out to Non-NSU/Non-NSU Academic patrons for one (1) hour at a time for a maximum usage time of two (2) hours per day. 
    (Exception: Government Document research patrons)
  7. All computer users must abide by the following:
    1. Access to sites deemed obscene or pornographic by a staff member is prohibited.
    2. Violations of any third party’s copyright, patent, or trademark rights are prohibited.
    3. Patrons will use headphones for computer audio and at reasonable volume levels as determined by a staff member.
    4. Access to any data or system for which a patron is not authorized as determined by a staff member is prohibited.
    5. Patrons who introduce any virus that damages a computer, data, or other systems will be charged with replacement/repair costs and will lose computer use privileges.
    6. Patrons may not download websites or programs onto NSU computers.
  8. Non-NSU/Non-NSU Academic patrons must abide by all federal and state laws, local ordinances, and NSU regulations.
  9. Threatening or harassing behavior is prohibited.
  10. Intoxicated patrons will be escorted from the library by campus police.
  11. Disruptive patrons will be escorted from the library by campus police. 

OK-Share Borrowing

OK-Share is a cooperative agreement between the major academic libraries within the state of Oklahoma that allows access and limited circulation privileges at participating institutions (listed below) for the students, faculty and staff of Northeastern State University.

Obtain an OK-Share Card (BEFORE you visit a participating library!)

Stop by a Northeastern State University Library and fill out an OK-Share application (link below). Or print out the application and drop off the completed application at an NSU Library Circulation Desk.

When all information has been updated, the library will issue an OK-Share card that can be used at any participating OK-Share library in Oklahoma. The card will be set to expire at the end of the current academic semester.

Show your OK-Share card to the Circulation Desk staff at the participating library (along with any other required identification) for limited circulation privileges.

NSU Borrowing

OK-Share card borrowers are allowed two books in their possession at one time. The suggested loan period is two weeks for faculty, students and staff. Circulation and renewal of materials is governed by the local policies of the lending library. Use of the electronic reference tools and databases may not be available to OK-Share card borrowers.

To borrow material from a cooperating academic library, faculty, students and staff should present their current OK-Share card from their home educational institution's library at the circulation desk of the lending library. Other photo identification, such as driver's license, may be required by lending libraries.

The Reserve Area of Access Services

(918) 444-3232

JVL Resesrves

About Reserves:

The John Vaughan Library supports the university curriculum by providing limited access to supplementary materials that have been designated by the faculty to assist in meeting their course objectives. The goal of the library reserve department is to provide a convenient and restricted environment for high use and on demand materials. The reserve department encourages faculty, staff and students to use the reserve services to enhance and broaden the scope of course curriculum through the use of provided complementary resources.

Location and Hours

The Reserve/Audio-Visuals area of the John Vaughan Library is located at the north end of the building, near the parking lot entrance.  A sign is posted above the desk to designate the area.  The Reserve area of the library on the Broken Arrow campus is behind the second floor circulation desk.  The reserve desks are open during regular library hours. All items need to be return 15 minutes before closing to assure proper check-in.

Loan Period and Overdue Fines

Access to reserve materials is more restricted than other library collections. Since ready and equal access to these material is critical, stiff fines are assessed for materials kept beyond the loan period. Loan periods can vary from 1 hour to 7 days. Reserve items have sensitive loan periods and overdue fines will immediately be charged to the patron's account. Fines for hourly reserves accrue at the rate of $.25 per hour, up to a maximum of $30.00. Reserve items may be renewed provided there is not a hold for another patron. Items are not to leave the library unless specified.

Scanning and Copying

Scanners are available on the first and second floors of the library in Tahlequah and on both floors of the library in Broken Arrow.  A copy machine is also available in each library. The copy machine costs $.10 per copy and makes both regular letter size or legal size copies.  Scanners are provided to students at no charge and they provide the student the option to either scan a document to their L  (or flash) drive or use the copy machine to make copies.

Anatomy and Optometry Study Area

Assorted Anatomy Models

Located right next to the Reserve desk, this area has models and slides available for students taking anatomy and optometry courses.