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Goals/Challenges

1995/1996

1. Involve everyone in Technical Services in a project to eliminate the backlog of Government Publications shipping list item records. Reassess procedures and work assignments to help complete the project. Also respond to needs to attach smart barcodes to items in Government Publications to prepare for circulation. Time frame is July-December 1995.

2. Reclassify and relabel VideoR's at the recommendation of the AV subject access group. Assign classification numbers by December 1995. Reclassify, relabel, and update records by January 1996.

3. Provide VTLS catalog access to fulltext periodical titles contained on the IAC Expanded Academic Index and ASAP. May need to respond to other needs for cataloging fulltext titles. Plan and activate Spring/Summer 1996.

1996/1997

1. Plan a project to begin to reduce the backlog of gift sound recordings currently in storage. As part of the implementation plan include the possibility of training and participation by additional DI members. During the planning phase, establish specific goals for the year. Plan: August/September. Implement: September through December 1996.

2. Establish procedures and begin to catalog material for the SPC audiovisual collection (video & audio). Include in the process being developed, an understanding of the route the materials takes in reaching the library, the availability of post-production editing if needed, and other questions related to the departure of Instructional Services from the Library. Include in the plan the opportunity for additional training and participation by DI and possible SPC team members. During the planning phase, establish specific goals for the year. Plan: January 1997. Implement: January through May 1997.

3. Barcode the reference collection based on the plans and procedures developed in Spring 1996. Implement: August break 1996.

4. (Eliminated by Coordination 4/96)

5. Continue implementation of the cataloging project for journals available on the IAC service. Implement: June through August 1996.

(Note: The government publications barcoding project will be continued as part of regular workload for the 1996/97 year.)

1997/1998

1. Continue Special Collection AV cataloging goal from 1996/97. Plan and work with Delores Sumner in the prioritizing and data collecting of materials to be cataloged. Write guidelines and develop procedures. Set monthly quotas. 1997/98

2. Finish barcoding Ref. collection in Law Ref., loose-leafs, and limited retention from 1996/97 goal. Plan - July, implement August break 1997.

3. Examine ways of cataloging materials, electronic serials as well as individual Internet resources on the Internet. Write procedures and plan project. Sept./Oct. 1997

4. Reduce backlogs with the continuance of SPC AV goal. Further reduce the backlog with a short term AV retro, barcoding project, which will include 16 mm films. Plan project and write procedures. May 97

5. Reexamine workflow, focusing on jobs, and backups. Include as part of the examination, ways/steps to increase productivity and reduce costs. Make recommendations for specific changes. Compare with outsourcing proposal compiled by the Technical Services Director. Spring 98

1998/1999

1. Develop procedures for and integrate the material for the newly created Test file into cataloging routines. Plan in June and implement in July so that material is available for use in Sept. 1998.

2. Revise, and expand the DI manual outline and then begin revising old procedures and writing new areas which have been identified as needed. Revise outline in July and begin with review / revision procedures, alternating monthly with new procedures. Continue process throughout the year.

3. Complete barcoding in the remaining section of law reference (K-KF140). Scheduled for the Aug. 1998 break.

4. Complete the sound recording barcoding project by locating and downloading missing bibliographic records using the CatCD for Windows. Schedule one day a month as "Sound recording day" beginning in September. Involve all members of DI so that we can all learn to use the CatCD and help determine other uses for the product.

1999/2000

1. Label printing problem

2. LAC barcoding

3. Music cataloging

4. Authorities

5. Manual

6. Cataloging E-journal/Internet resources

7. Discontinue shelflist?

8. Keeping production up/General workflow issue

9. Government publications project

10. Curriculum Materials

11. Approvals

12. Study reclassing PZZ's

2000/2001

1. General workflow during summer 2000, with no student help and Jackie off most of May and all of June. Every cataloger will have to her own processing and item record creation. Backups for Jackie's DI Tasks are Harriett, Linda and Ren6e. (May-August 2000)

2. Continue to work on a solution to the label printing problem. (Install new printers in July 2000)

3. General workflow issues/Keeping production up - The challenge here will be to keep our regular cataloging production, including approvals, and other work caught up enough that we have more time to work on curriculum materials and other projects. (Ongoing)

4. Respond to Database Implementation Task Force recommendations regarding the new VTLS "Copy Cat" database; make plans for the shelflist; participate in barcoding projects and any other needed projects. (October 2000-May 2001)

5. Catalog the backlog of curriculum materials and get current on curriculum materials cataloging. (Have language arts materials cataloged by the end of July 2000; science materials by the end of December 2000; and to catalog the new subject in January-May 2001)

6. Make plans and implement them for cataloging materials for the new Broken Arrow campus. (September-November 2000)

7. Resume the government publications project. (September 2000)

8. Write and /or update needed manual pages. (At least 1-2 pages per month)

9. Resume the SPC video project. (April 2001)

10. Reduce the authorities backlog.

11. Plan and implement the next OCLC/TechPro project, in order to get the latest gift of 1,566 scores cataloged.

2001/2002

1. Establish policies and procedures for cataloging materials for Broken Arrow. Make changes to the VTLS location structure to accomodate Broken Arrow. Location changes: June/July 2001. Procedures: July/August 2001.

2. Project to catalog backlog of Y collection books. October-December 2001

3. Catalog and barcode and build serial holdings for the Oklahoma documents collection. January-May 2002

4. Project to catalog electronic titles. Serials from aggregators: January-May 2002. Other titles?

5. Purchase automated authority control. (Spring 2002, pending funding)

6. Write and/or update needed manual pages. (Continue writing/updating for special projects, write others as DI team sees the need.)

2002/2003:

1. Manual pages on going (July 2002 - June 2003)

2. Identifying needed cataloging tools and provide access to tools at individual desks (July 2002 - August 2002)

3. Explore the possibility of purchasing cataloging and processing for some part of workloads: Broken Arrow (September 2002 - December 2002)

4. SPC video project (September 2002 - June 2003)

5. Distribution of jobs & streamlining of processes. Study backups for team tasks (August 2002). Examine each job or task in coordination with the rest of Technical Services (Sept. 2002) Select one to four tasks for improvement. Explore new ideas for streamling tasks. (Sept./Oct. 2002) Plan for implement changes and training, revise job descriptions. (Nov. 2002)

6. Purchase automated authority control pending funding (April 2003 - May 2003)

7. OCLC Music project - pending funding - (Sept. 2002-May 2003)

2003/2004

1. Continue SPC video project (2 years each year)

2. Review and update manual pages (on going) (1 page per month)

3. Re-evaluate cataloging of Y-Collection books train others to possibly catalog (Summer 2003)

4. Purchase automated authority control pending funding (Spring 2004)

5. Government Publications check-in project (begin May 2003)

6. Plan Oklahoma documents project (Fall 2003)

2004/2005

Plan and carry out training needs for new employees in Technical Services along with additional training needs due to our new library system Millennium from Innovative Interfaces.

Increase electronic access to resources in the new library Web OPAC.

Streamline workflow to expedite material delivery to the three libraries we serve.

2005/2006

1. To get everyone trained on OCLC Connexion (summer 2005)

2. Oklahoma documents project (ongoing)

3. SPC video project (Do the two oldest years, per Delores' request)

4. Write and/or update manual pages to show new systems, procedures, etc. (July 2005-April 2006)

2006/2007

1. SPC video project (Do the two oldest years - 1989 and 1990) (Sept./Oct. 2006 and Feb./Mar. 2007)

2. Oklahoma documents project (ongoing)

3. Curriculum materials
(Finish cataloging science and language arts, June 2006-Jan. 2007, then begin cataloging social studies and the arts)

2007/2008

1. Keep current with processing during summer months (processing to be done by Jenifer, Jeanne, Lou Ann and Donna, with possible help from Samantha). (summer 2007)

2. SPC Indian Symposium Videos (2 years: 1991 & 1992) (Sept.-Oct. 2007 & Feb.-Mar. 2008)

3. Computer file (CD-ROM) cataloging. Train Jenifer to help with this and reduce backlog. (Summer 2007-do 15 BA titles; then 5 JVL titles per month)

4. Curriculum materials. Finish cataloging Arts & Social Studies by Jan. 1, 2008, before we have to start on Reading. (June-December 2007 B approximately 20 trucks - 1 truck every 5 weeks per cataloger)

5. Y Collection cataloging. (1) Increase to 720 books per year B 45 books each cataloger every 3 months. (June 2007-May 2008)

(2) Train Jenifer & Jeanne to catalog biographies. (Summer or fall 2007)

2008/2009

The Cataloging Department goal for 2008/2009 is to eliminate backlogs, with special emphasis on:

1. SPC Indian Symposium videos
(Summer 2008; goal is to do 2-3 years: 1991-1993)

2. Get caught up on Oklahoma documents cataloging
(Linda: Summer 2008)

3. Periodicals/Serials cataloging
(Harriett & Jeanne: beginning Summer 2008; goal of 15 titles per month)

4. Music cataloging
(Linda, with help from Jeanne: Fall 2008-Spring 2009; goal of 15 titles per month)

5. Audiovisual cataloging (videos, DVDs, spoken sound recordings and CD-ROMs)
(Jackie & Jenifer: Fall 2008-Spring 2009; goal of 20 titles per month)

6. Original cataloging
(Jackie, with help from Lou Ann: Fall 2008-Spring 2009; goal of 5 titles per month)

2008/2009 The Cataloging Department goal for 2008/2009 is to eliminate backlogs, with special emphasis on:

1. SPC Indian Symposium videos
(Summer 2008; goal is to do 2-3 years: 1991-1993)

2. Get caught up on Oklahoma documents cataloging (Linda: Summer 2008)

3. Periodicals/Serials cataloging
(Harriett & Jeanne: beginning Summer 2008; goal of 15 titles per month)

4. Music cataloging
(Linda, with help from Jeanne: Fall 2008-Spring 2009; goal of 15 titles per month)

5. Audiovisual cataloging (videos, DVDs, spoken sound recordings and CD-ROMs)
(Jackie & Jenifer: Fall 2008-Spring 2009; goal of 20 titles per month)

6. Original cataloging
(Jackie, with help from Lou Ann: Fall 2008-Spring 2009; goal of 5 titles per month)

2009/2010

The Cataloging Department objective for 2009/2010 continue to focus on eliminating backlogs:

1. SPC Indian Symposium videos
(goal is to do 2 years: 1992 & 2005, Summer 2009, and at least 1 more year, Fall 2009-Spring 2010)

2. Periodicals/Serials cataloging
(Harriett & Jeanne: beginning Summer 2009; goal of 10 titles per month, or a total of 100 titles for the year)

3. Music cataloging
(Linda & Jeanne: goal of 20-25 scores & 5-10 CDs per month)

4. Audiovisual cataloging (videos, DVDs, spoken sound recordings and CD-ROMs)(Jackie & Jenifer, with help from Samantha: goal of 25 titles per month - Jenifer, 10 & Jackie, 15)

5. Original cataloging
(Jackie: goal of 5 titles per month)

6. Curriculum materials
(Jackie & Rikki)
a. To begin training Rikki, Summer 2009
b. To finish cataloging Reading and get halfway through Foreign Language and Vo-tech, by Jan. 1, 2010

7. Y Collection
(Jeanne, Jenifer & Lou Ann: goal of at least 20 titles per month, per cataloger, for a grand total for the year of at least 720 titles)

8. Electronic cataloging
(Linda: goal is to catalog at least 1 collection a year and to investigate whether we can buy the catalog records)

2010/2011

1. SPC Indian Symposium videos
(Goal is to do at least 2 years: 1992 & 1993)

2. Periodicals/Serials cataloging
(Harriett & Jeanne: goal of 100 titles for the year)

3. Music cataloging
(Linda & Jeanne: goal of 50 scores per month, 600 for the year)

4. Audiovisual cataloging (DVDs and videos)
(Jackie & Jenifer, with help from Samantha: goal of 30-40 titles per month)

5. Original cataloging
(Jackie: goal of 5 titles per month; Linda: scores: goal of 10 for the year)

6. Curriculum materials
(Jackie: to finish cataloging older subjects (approx. 7 sets); Jeanne, Lou Ann, Jenifer, Samantha: to catalog math (approx. 73 sets), by Dec. 31, 2010; to begin cataloging the new subject Jan. 2011)

7. Electronic cataloging
(Linda: goal is to catalog at least 1 collection a year)

8. Digital Library
(Linda, with help from Jenifer, Samantha, Amanda: goal is to do 2-3 issues of The Northeastern per month)

2011/2012

1. SPC Indian Symposium videos
(Remaining in backlog: 4 years on VHS and 2 years on DVD)
(Goal is to finish 1993 and do at least 2 more years: 2000 & 2001)
(Backlog should be eliminated in 2-3 years.)

2. Periodicals/Serials cataloging
(Remaining in backlog: 86 titles: CD-ROM, microfilm, print serials & print periodicals)
(Harriett & Jeanne: Goal is to eliminate the CD-ROM and microfilm backlogs (approx. 30 titles); eliminate half of the print backlog (approx. 25 titles); and stay current with new titles. Backlog should be eliminated in 2 years.)

3. Music cataloging
(Linda & Jeanne: goal of 50 scores per month, 600 for the year. Backlog should be eliminated in approx. 2 years.)

4. Audiovisual cataloging
(Jackie & Jenifer, with help from Samantha: Backlog after April and May cataloging will be approx. 115 titles, including 9 original. Backlog should be eliminated in 3-4 months.)

5. Original cataloging
(Jackie's backlog: 59 print titles, 3 maps, 3 microfilm, 13 AV, total: 78. Backlog should be eliminated in 2 years.)
(Jackie: goal of 5 titles per month; Linda: scores: goal of 10 for the year)

6. Electronic cataloging
(Linda: goal is to catalog at least 1 collection a year)

7. Respond to RDA: Learn the new cataloging rules, make local decisions on implementation, adjust procedures and processes as needed.
(Not a measurable goal, but a necessary one.)

8. Plan Special Collections digitization project of older Indian Symposium recordings: cassette tape to CD and VHS to DVD.

2012/2013

1. Music cataloging
(Linda will catalog the remaining 76 scores and an additional 20 problem scores; Jackie will catalog the 47 Russian scores)

2. Original cataloging
(Jackie has 49 titles remaining in the backlog)

3. SPC Indian Symposium videos
(Remaining to be cataloged: 4 years on VHS and 3 years on DVD)(Goal is to do at least 2 years)

4. Periodicals/Serials cataloging
(Goal is to eliminate the backlog; 40 titles remain to be done)

5. Respond to and implement RDA
(Learn the new cataloging rules, make local decisions on implementation, adjust procedures and processes as needed)

2013/2014

1. Music cataloging
(Linda will catalog the remaining 48 scores (including 20 problem/original scores); Jackie will catalog the 47 Russian scores.)

2. Original cataloging
(Jackie has 22 older titles remaining in the backlog and an additional 52 titles received in 2012- 2013. The goal is to eliminate that backlog and to begin doing some original monograph cataloging in RDA.)

3. SPC Indian Symposium videos
(Remaining to be cataloged: 4 years on VHS and 3 years on DVD) (Goal is to do at least 2 years)

4. SPC Project - Maps
(2 teams: Jackie & Jenifer, Harriett & Elizabeth - goal is to catalog at least 5 maps per month per team.)

5. Respond to and implement RDA
(Learn the new cataloging rules, make local decisions on implementation, adjust procedures and processes as needed, begin doing original monographic cataloging in RDA)

6. Government Documents Microfiche Barcoding Project
(Plan the project during summer 2013, begin work in the fall. All Technical Services Department members will participate.)

Page maintained by: Linda West.
Last update: August 7, 2014