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Acquisitions Calendar for Ordering and Cancellations

JULY

    Renewal list returned to vendor authorizing subscriptions and cancellations for the fiscal year
    Serials budget finalized
    Funds may begin expending up to 10% of previous year's allocation

AUGUST

    Monographic budget prepared; ordering begins

SEPTEMBER

    New subscription orders sent to vendors

OCTOBER

    Microform renewal list returned to vendor authorizing subscriptions and cancellations for the fiscal year

NOVEMBER

    Major subscription invoice paid

DECEMBER

    50% of firm order budget encumbered

    Each fund should be at 50%

    Major microform subscriptions paid

JANUARY

    New subscriptions begin; cancellations take effect
    Preparation of annual serials budget review lists
    Annual serials budget review information distributed to resource coordinators

FEBRUARY

    Reference conducts annual serials review

MARCH

    1st -- 80% of monographic budget encumbered

    Each fund should be at 80%

    31st -- 100% of monographic budget encumbered

    Each fund should be at 100%

APRIL

    Remaining monographic funds are encumbered and ordering ends
    15th -- Final list of subscription cancellations for the coming fiscal year and new subscription requests to acquisitions.

MAY

    Annual list of Purchase Orders for Board Approval prepared
    List of preliminary purchase orders submitted to Library Office

JUNE

    Renewal list received from major periodicals vendor
    Preliminary serials budget prepared.

Page maintained by: Linda West.
Last update: January 7, 2014