Or read about Department functions in plain English
TECHNICAL SERVICES ADMINISTRATION is responsible for program direction through cooperation and participatory decision-making processes. Program direction includes statistical reporting, program budgeting, personnel placement/utilization, management, training and the coordination of the activities of the other units to fulfill the goals of the Technical Services Program. Cooperation includes fostering an atmosphere where participation and communication can occur between Technical Services and the other library programs. Participatory decision-making includes the interactive process of setting program goals for the Technical Services Program in order to provide service to the information seeker.
- Assess needs and provide
direction for the
Technical Services Program, including
investigating new technology and developments
in the field.
- Serve as a catalyst for Department
performance in relation to Department missions, functions and
- Represent the Program at
meetings to provide
information, communication and exchange of
ideas within Technical Services and between
- Evaluate, prioritize and
projects introduced by Technical Services'
units or other library programs.
- Coordinate personnel to
accomplish Technical Services' goals, oversee
implementation of training plans, and
supervise general procedures.
- Supervise the maintenance and
equipment and supplies within Technical
Services and anticipate future requirements.
- Utilize statistical
information to provide an
index for productivity and information.
- Request annual
appropriations needed for
operations and personnel predicated on
- Prepare and present an
annual assessment of
the Technical Services Program.
ACQUISITIONS is responsible for obtaining materials for the library and efficient record-keeping. Obtaining materials consists of ordering, receiving and claiming items for the library collections. Efficient record-keeping includes the expertise of establishing and maintaining accounts as well as furnishing information about library material purchases to the information seeker.
- Process order requests including verification of
bibliographic information and vendor selection.
- Receive new items including the timely processing
of all invoices for payment and review new
material for physical condition, location and
- Claim material not received from vendors or
obtain, through appeal or purchase, material
lacking in the collection.
- Examine renewal notices or subscription lists to
determine vendor or to verify renewal
- Create accurate financial reports annually or as
required to facilitate expenditure of funds and to
estimate fund commitments for future fiscal years.
- Communicate with the resource coordinators as
required to successfully resolve questions.
- Acknowledge and process gift materials to allow
the resource coordinators to make informed
decisions about the disposition of these materials
and to implement those decisions.
- Maintain current information for informed and
accurate acquisitions of library material.
- Determine the correct recipient of miscellaneous
mail and forward the mail promptly.
Cataloging Department Mission Statement
CATALOGING is responsible for providing bibliographic control and organization; for processing of library material; and for maintaining bibliographic control and organization of library materials in collections and databases. Providing bibliographic control and organization of library materials includes the technical evaluation, manipulation, or creation of information according to national and local library guidelines and procedures. Processing of library materials includes physical preparation of items for use and circulation. Maintaining bibliographic control and organization of library materials includes the monitoring and updating of database information to keep it current and consistent. These activities support the sharing of our database with national networks for the global information seeker.
- Provide centralized bibliographic access to
collections in the John Vaughan Library.
- Identify, verify, evaluate and edit bibliographic
records for new materials following national
guidelines and local procedures.
- Complete essential information for partial
bibliographic records or create new records to
enhance national databases using official
standards and local guidelines.
- Provide unique item information in physical and
database format and communicate information to
other Technical Services units.
- Effectively monitor processing of materials in
- Provide labeling and physical processing of
- Conduct final check of permanently processed and
prepared materials for accuracy and completeness
and distribute processed materials to appropriate
- Create and maintain authority files of names,
subjects and series and interact with other
library areas by exchanging pertinent information.
- Review database transactions for accuracy,
completeness and consistency.
Collection Maintenance Department Mission Statement
COLLECTION MAINTENANCE is responsible for maintenance of library material and updating, eliminating or correcting bibliographic entities in the library's databases and collections in accordance with the library's policy of weeding, inventory, and collection development. Maintenance includes repairing, binding or physical replacement of worn and damaged material. Updating the bibliographic entities includes adding item records and check-in; eliminating includes withdrawals or replacements; correcting includes monitoring and aligning bibliographic information and library materials in order to maintain an accurate database and collections for the information seeker.
- Receive and record receipt of items that are part
of a periodically published title. Provide
preliminary processing or special handling for
these items as necessary.
- Provide unique item information in official
databases for materials which are additions to
existing titles. Monitor these materials and act
on retention policies.
- Create and maintain serial holdings in the various
library databases chosen by the John Vaughan
- Prepare, send, and receive items for commercial
- Provide necessary preservation measures and
mending of materials for library use.
- Withdraw items and the related bibliographic
records, when necessary.
- Conduct inventories of selected
collections as necessary.
- Sort and distribute problem materials returned to
Technical Services and evaluate these materials
for retention based on current policies.
- Evaluate and solve problems with items according to library policies.
Page maintained by: Linda West.
Last update: April 4, 2014