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Statement on Gifts to the John Vaughan Library:

Aug 23, 1994

Gifts can be important to the John Vaughan Library to enhance or develop subject areas. The Library reserves the right to accept donations without restrictions, or reject gifts prior to donation, and to dispose of, after receipt, materials deemed inappropriate to the collection.

KIND OF MATERIALS DESIRED:

Typical library material such as books, periodicals, and audio-visual formats (such as DVDs, CDs, maps, etc.) Any non-library type material should be approved prior to donation by the Acquisitions Dept.

LIST OF OTHER DONATION PLACES:

Public library, nursing homes, prision libraries, Goodwill, book resale shops.

WHERE TO DONATE:

Normally donations should be delivered to Technical Services (Library room 106) during normal business hours (8:00 a.m.- 5:00 p.m.). After-hours donations may be made at the main circulation desk.

ACKNOWLEDGEMENT OF DONATIONS:

Formal acknowlegement of the gift may be requested by the donor at the time of donation. A preliminary receipt will be given at the time of donation by the library employee accepting the gift. The donor should be asked if gift plates should be included and how the text should be worded.

TAX DEDUCTION QUESTIONS:

By IRS code, the library or any library employee can NOT appraise donations. The value of the gift must be determined prior to the donation and is the responsibility of the donor. Persons giving large donations may need to consult an accountant or IRS publication 561 and 526 for further information.

KIND OF MATERIAL TO AVOID:

Materials should be in good condition. Collections which have mold or mildew damage are of very limited use to the library because of their potential to damage the rest of the collection. Certain types of material such as textbooks over ten years old or Reader's Digest condensed books are not usually of interest to the library.

SELECTION OF GIFT MATERIAL:

The resource coordinator for the appropriate subject area will make the decision to add gift material to the library collection. Acquisitions will provide the coordinator with information on the titles to aid in the decision process.

Items selected for addition to the collection will be integrated into the normal flow of material in Technical Services.

DISPOSAL OF UNSELECTED MATERIAL:

The unselected gift material will be disposed of according to current state regulations and other resource-sharing agreements.


You may copy the form below if needed. Carbon forms are available from Technical Services.

RECEIPT FOR DONATIONS (pdf)

Page maintained by: Linda West.
Last update: November 28, 2011