Northeastern State University Libraries

-June 1
Begin new databases statistics fiscal year.

-July 1
Resource coordinators inform Director of Reference of any program area needs that may require special firm order funds for the new fiscal year.

Subject librarians may begin ordering up to 10% of last year's allocation budget.

-August 30
Director of Reference finalizes the firm order allocation formula for the current fiscal year.

-September
Release of fiscal year form order allocations.

Begin examining new databases for possible purchase.

-November through January
Compile data for the serials review, such as database and periodical usage figures, interlibrary loan requests, etc.

-December 15
Deadline for submitting at least 50% of the firm order allocations to Acquisitions. If the average of a Subject Librarian's funds are above 50%, then a 5% penalty may be assessed by Acquisitions on the fund that has the most money above the 50% limit.

Serials Librarian provides the pertinent serials list to the Subject Librarians for the review process.

-January 15
Begin the serials review.

-February 15
Submit the initial, proposed serials cuts to the Director of Reference.

-February 20
Director of Reference distributes the first list of proposed serials cuts to the Subject Librarians.

-February 28/29
Deadline for submitting at least 80% of firm order allocations to Acquisitions. Acquisitions may impose a penalty on funds that have not met the 80% expenditure requirement.

-March 1
Subject Librarians submit the first round of requested removals from the proposed serials cut list to the Director of Reference.

-March 20
Subject Librarians submit any additional, proposed serials cuts to the Director of Reference.

-March 25
Director of Reference distributes an updated, proposed serials cut list to the Subject Librarians.

-March 31
Deadline for submitting all remaining firm order allocations to Acquisitions.

-April 1
Subject Librarians submit any additional proposed removals from the serials cut list to the Director of Reference.

-April 15
Director of Reference submits the serials cut list to Acquisitions. No additional changes should be made to the serials list after this date.

-June 12
Deadline for Reference/Resource Coordination faculty/staff to submit year-end annual reports to the Director of Reference. The annual report period covers June through May.

-June 21
Director of Reference submits departmental annual reports to the Dean of Libraries.